Regular Council

That the Council of the Municipality of West Perth accept the agenda as amended.

That the Council of Municipality of West Perth accept Consent Items 5.1 - 5.9 for information and the minutes of the November 19th, 2018 Regular and Public Meeting and December 3, 2018 Inaugural Meeting be adopted.

That the Council of the Municipality of West Perth accept the report from R.J. Burnside & Associates Limited dated November, 2018; and That the Court of Revision be set for February 4, 2019.

That West Perth Council adjourn at 7:17p.m. for the Court of Revision.

That Council for the Municipality of West Perth receive the report entitled Dispatch Services Update - Extension, dated December 17, 2018 and prepared by Fire Chief Bill Hunter, for information; and That the Mayor and the Clerk of the Municipality of West Perth are authorized to sign, on behalf of the Corporation, an interim extension of the Fire Department Dispatching Agreement with the City of Stratford.

That West Perth Council receive the report entitled Fire Protection Agreement with the Township of Perth East, dated December 17, 2018 as prepared by Fire Chief Bill Hunter, for information.

That the Council of the Municipality of West Perth receives the Development Charges Reserve Fund Report as at December 31, 2017; and That the Council of the Municipality of West Perth pass By-law 96- 2018 to allocate funds to completed projects.

That the Council of the Municipality of West Perth continue insurance coverage with Frank Cowan Company at a cost of $228,288 plus taxes.

That the Council of the Municipality of West Perth acknowledges the total lease payments on an annual basis as at July 31, 2018 total $6,852.92, which does not result in a material impact for the Municipality.

That the interest earned on the Levy Trust Fund be allocated to the Food Bank.

That the Council of the Municipality of West Perth allocate any surplus of net expenditures compared to budget for Roads, Arena, Pool, Library, PIC and Fire Departments be allocated to capital reserves for their respective Departments.

That the surplus from Energy and Environment, Economic Development, Heritage and BIA Committees be held in reserve for future activities in these Committees.

That surplus from the Election and Asset Management Project be held in reserve and applied to the project in the future.

That the Council of the Municipality of West Perth appoint Dietrich Engineering Limited under Section 78 of the Drainage Act for a request for improvements to the Bode Municipal Drain Branch "A" – for property located at Concession 7, South Part Lot 29, Logan Ward (6746 Line 42).

That the Council of the Municipality of West Perth endorses Cheri Bell, Councillor, for the position of ROMA Zone 2 Representative for the 2019- 2023 ROMA Board.

That West Perth Council directs staff to review the option of installing a solar powered beacon or similar at the East end of Frank Street.

That West Perth Council directs Operations staff to provide a report to Council on options regarding the traffic and pedestrian concerns on Francis Street in front of the High School.

That the Council of the Municipality of West Perth accepts the reports from staff and Councillors as presented; and further that all committee minutes and correspondence not specifically dealt with by resolution be received and filed.

That the Council of the Municipality of West Perth gives first, second and third and final reading to By-law 96-2018, 97-2018, and first and second reading to By-law 98-2018, this 17th day December, 2018, and the Mayor and Clerk are hereby directed to sign same and affix the Corporate Seal thereto.

That the Council of the Municipality of West Perth approve the Emergency Management Program Committee to consist of: 1. Chief Administrative Officer (Chair) 2. Head of Council 3. CEMC or Alternate 4. Municipal Clerk 5. Treasurer 6. Operations Manager 7. Fire Chief

That the Council of the Municipality of West Perth proceeds in Closed Session at 8:43 p.m. for the purpose of addressing matters pertaining to employee negotiations of labour relations and litigation or potential litigation, including matters before administrative tribunals, affects the Corporation.

That By-law 99-2018 being a by-law to appoint Lauri Leduc as Deputy Clerk for the Municipality of West Perth be read for a first, second and third time and finally passed this 17th day of December, 2018.

That the Council of the Municipality of West Perth approve a 2.5% Cost of Living Adjustment (COLA) increase to be applied to 2019 Pay Bands, effective January 1, 2019; and That the 2019 salaries for payroll be approved as presented.

That the Council & Citizen Appointment by-law be prepared and brought forward to the next Regular Council Meeting as discussed at the December 17, 2018 meeting of Council.

That By-law 100-2018 being a by-law to confirm the proceedings of the Council of the Corporation of the Municipality of West Perth be read a first, second and third time, and finally passed and that the said By-law be signed by the Mayor and the Clerk and sealed with the seal of the Corporation.

That the Council of the Municipality of West Perth adjourn the Council meeting at 10:10 p.m.