Regular Council

That the Council of the Municipality of West Perth accepts the agenda as amended.

That the Council of the Municipality of West Perth accept Consent Items (4.1- 4.19) for information and the minutes of the April 16, 2018 Court of Revision and Regular Council Meeting be adopted.

That the Council of the Municipality of West Perth Council adjourn at 7:06 p.m. for the Court of Revision.

That the Council of the Municipality of West Perth Council adjourn at 7:09 p.m. for the purpose of a Public Meeting pursuant to Sections 22 and 34 of the Planning Act.

That the Council for the Municipality of West Perth defer the motion to consider Zoning By-law Z205-2018 pending action from Perth County Council regarding the Mitchell Ward Official Plan Amendment application by Blaze Properties Inc. affecting property described as Part Lot 73, Part Park Lots 72, 78, Plan 341, Mitchell Ward.

That the Council of the Municipality of West Perth accepts the Request for Proposal from Cheri Bell to operate the concession booth in Keterson Park for the 2018 ball season and that the an agreement be signed outlining all terms and conditions for the operation including a season fee of $1275.00 payable to the Municipality of West Perth in three equal payments.

That the Council of the Municipality of West Perth award the 2018 Rural Asphalt Paving contract to Lavis Contracting Ltd. in the amount of $510,825.00 plus HST.

That the Council of the Municipality of West Perth award the 2018 Concrete Sidewalk contract to Nicholson Concrete in the amount of $59,000.00 plus HST.

That the Council of the Municipality of West Perth let Tender for “Crushing and Stockpiling 15,000 mt of Granular “A”.

That the Council of the Municipality of West Perth award contract “ #16089.2 Nelson Street Reconstruction” to Kurtis Smith Excavating Inc. in the amount of $940,160.00 including HST.

That the Council of the Municipality of West Perth award contract “PW-2018-03 Rubbertire Backhoe Loader with Extendable Hoe” to Strongco in the amount of $124,300 excluding HST.

That the Council of the Municipality of West Perth direct staff to prepare the Site Plan Agreement and adopting By-law for expansion of an industrial use with Nicolas Beimers for the property at 216 Cooper St Plan 341 Pt. Park Lot 87 as RP 44R766 Part 2.

That the Council of the Municipality of West Perth authorize the agreement for a Supplementary Farm Dwelling with Frederick Robert and Barbara Jeanne McCaughey affecting the property described as West Part Lot 20, Concession 9, Hibbert Ward (3159 Road 181).

That the Council of the Municipality of West Perth authorize the renewal of an agreement for a Supplementary Farm Dwelling with Pol Acres Ltd. affecting the property described as Lot 7, Concession 13, Logan Ward (5660 Line 49)

That the Council of the Municipality of West Perth Council approves the following Agreements of Drainage Re-Apportionment for revisions to drainage assessment schedules: 1. Agreement with Kyle and Sarah Bennewies regarding re- apportionment of Liffe Municipal Drain 1949 for lands described as Part Lot 1, Registered Plan No. 317, Hibbert Ward, Municipality of West Perth; and 2. Agreement with Tinholme Farms Ltd. regarding re- apportionment of the Wallace Municipal Drain 1969, Wallace Municipal Drain 1998, Wallace Municipal Drain 2004, and Wallace Municipal Drain 2013 for lands known as Part Lot 1, Concession 6, Fullarton Ward, Municipality of West Perth.

That the Council of the Municipality of West Perth award the construction of the Maas Municipal Drain to the lowest tender bid submission received from Sebben Ag Drainage Systems Ltd. in the amount of $27,772.46 including HST.

That the Council of the Municipality of West Perth approves an application by Roy Bradshaw for a Loan under the Tile Drainage Act, R.S.O. 1990, C. T.8 S.3 for property located at Lot 22 and Lot 23, Concession 15, Logan Ward.

That the Council of the Municipality of West Perth receives the report regarding the Taxicab By-law Amendments; and That the Draft By-law attached here to be brought to a future Council meeting for consideration of adoption.

Whereas the Municipality of West Perth supports the expansion of an industrial development in the southeast area of Mitchell; Now therefore the Municipality resolves as follows: That the Council of the Municipality of West Perth supports an exemption for load restrictions for the portion of Frank Street from the Mitchell Ward boundary easterly to the intersection of Road 160 and for Road 160 from the intersection with Frank Street northerly to the rail way; and That staff be directed to bring a by-law to a future Council meeting which amends By-Law 6-1998, being a by-law to govern load restrictions, to include an exemption for the sections of road noted.

That the Council of the Municipality of West Perth hold a Special Meeting of Council for the purpose of a presentation on the Campus Feasibility Study for the public on June 19th at 6:30 p.m.

That the Council of the Municipality of West Perth appoint Mayor Walter McKenzie as the Designated Representative for the purpose of casting a vote on behalf of the Municipality at the May 31, 2018 Annual General Meeting for ERTH Corporation and that the following members of Council and/or staff be registered to attend the Annual General Meeting: Karen McLagan and Councillor Herold.

That the Council of the Municipality of West Perth receives the request from Beau's Grill and authorizes the use of municipal lands at the Mitchell Visitor Centre (9 Huron Street) for the purpose of operating a Refreshment Vehicle until December 31, 2018 subject to the terms and conditions of the Refreshment Vehicle Licence as issued by the municipality and further discussions take place in the future.

That the Council of the Municipality of West Perth approves the request from Johnny’s Meat & Deli to hold a fundraising BBQ on the sidewalk in front of 89 Ontario Road on May 18th and 19th, 2018 from 10 a.m. – 2:00 p.m.

That the Council of the Municipality of West Perth approves a request from the Mitchell Junior Hockey Club Inc. to host a Fastball Tournament Fundraiser as a Significant Community Event June 15, 16, 17, 2018 with a Special Occasion Permit at Keterson Park in Mitchell subject to the following: That the Municipality of West Perth Alcohol Policy be adhered to and a certificate of proof of a minimum of at least $5,000,000 liability insurance listing the Municipality of West Perth as a co-insured be provided to the Municipality; and Further that an Operational Plan be received by the Municipality and approved prior to the event; and Further that the Mitchell Junior Hockey Club Inc. convents to save harmless and keep indemnified The Corporation of the Municipality of West Perth, its officers, employees, servants, agents, successors and assigns against any and all liability for losses, damages, claims, action demands, suits, and costs arising directly or indirectly by virtue of the Municipality of West Perth allowing the Mitchell Junior Hockey Club Inc. use of the Property/Facility for the event. The Municipality of West Perth shall not be responsible for any accidents, injury, or loss of property to the Mitchell Junior Hockey Club Inc. or any other persons.

That the Council of the Municipality of West Perth approves a request from the Mitchell Junior Hockey Club Inc. to host a Slo Pitch Tournament Fundraiser as a Significant Community Event August 24, 25, 26, 2018 with a Special Occasion Permit at Keterson Park in Mitchell subject to the following: That the Municipality of West Perth Alcohol Policy be adhered to and a certificate of proof of a minimum of at least $5,000,000 liability insurance listing the Municipality of West Perth as a co-insured be provided to the Municipality; and Further that an Operational Plan be received by the Municipality and approved prior to the event; and Further that the Mitchell Junior Hockey Club Inc. convents to save harmless and keep indemnified The Corporation of the Municipality of West Perth, its officers, employees, servants, agents, successors and assigns against any and all liability for losses, damages, claims, action demands, suits, and costs arising directly or indirectly by virtue of the Municipality of West Perth allowing the Mitchell Junior Hockey Club Inc. use of the Property/Facility for the event. The Municipality of West Perth shall not be responsible for any accidents, injury, or loss of property to the Mitchell Junior Hockey Club Inc. or any other persons.

That the Council of the Municipality of West Perth give permission to the Mitchell Kinette Club to allow for the sale of fireworks on May 17, 2018 (Set-up), 18, 19 and 20, 2018.

That the Council of the Municipality of West Perth provide the Lions Park Pavillion free of charge to the Rotary Club of Mitchell for Canada Day Celebrations on July 1st, 2018.

That the Council of the Municipality of West Perth Council supports the joint purchasing of the signs paid by the County, with the replacement of the signs to be undertaken by the local municipality.

That the Council for the Municipality of West Perth approve the recommendation of the Energy & Environment Committee from their April 18, 2018 meeting: That in reference to the 2017 UTRCA Watershed Report Card, the Energy & Environment Committee recommends to West Perth Council that the municipality look at improving forest coverage and the quality of water within the North Mitchell and Whirl Creek watersheds.

That the Council of the Municipality of West Perth directs staff to invite a representative from Upper Thames River Conservation Authority and the West Perth Energy and Environmental Committee to a future Council meeting to review the Watershed report card.

That the Council of the Municipality of West Perth accepts the reports from staff and Councillors as presented; and further that all committee minutes and correspondence not specifically dealt with by resolution be received and filed.

That By-law 14-2018, being a By-law to provide for a drainage works in the Municipality of West Perth in the County of Perth, Burns Municipal Drain 2017, be read for a third and final time and finally passed this 7th day of May, 2018.

That By-law 30-2018, being a By-law to amend Schedule “A” of By-law #67- 2017, being a by-law authorizing an Agreement with Her Majesty The Queen In Right Of Ontario, as represented by the Minister of Infrastructure, for the Clean Water And Wastewater Fund (CWWF) Transfer Payment; and That By-law 31-2018, being a By-law to authorize the execution of an agreement between the Corporation of the Municipality of West Perth and Frederick and Barbara McCaughey for a Supplementary Farm Dwelling at 3159 Road 181, Hibbert Ward, Municipality of West Perth; and That By-law 32-2018, being a By-law to authorize the execution of an agreement between the Corporation of the Municipality of West Perth and Pol Acres Ltd. for a Supplementary Farm Dwelling at 5660 Line 49, Logan Ward, Municipality of West Perth; and That By-law 34-2018, being a By-law to adopt Amendment No. 24 to the Municipality of West Perth (Mitchell Ward) Official Plan, be read for a first, second and third time and finally passed this 7th day of May, 2018.

That By-law 33-2018, being a By-law to authorize the execution of a Facility Rental Agreement between the Municipality of West Perth and Cheryl Bell for the operation of the Keterson Park Concession Booth in the Municipality of West Perth in the County of Perth.

10:09 p.m. for the purpose of personal matters about an identifiable individual, including municipal or local board employees; and advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

That the Council of the Municipality of West Perth endorse the employment offer made to Darcey Cook for the Facilities and Recreation Manager and that the CAO be authorized to finalize the recruitment process.

That the Council of the Municipality of West Perth approves the Job Description for the part-time BIA Assistant subject to minor revisions as noted and the position be added to the approved Pay Bands; and That the Council of the Municipality of West Perth authorizes the CAO to proceed with recruitment of the part-time BIA Assistant with input from the BIA hiring committee.

That the Council of the Municipality of West Perth authorizes the CAO to proceed to finalize and sign the Agreement between the Municipality and Rick Vivian governing the ongoing access to expertise and that the Council of the Municipality of West Perth accepts the retirement of Rick Vivian effective June 8, 2018.

That the Council of the Municipality of West Perth directs the CAO to proceed to publicly offer the 10 acre hay field reacquired from Durisol for rent by inviting potential renters to submit their bid to have the right to harvest the hay from the field prior to September 14, 2018.

That By-law 35-2018 being a by-law to confirm the proceedings of the Council of the Corporation of the Municipality of West Perth be read a first, second and third time, and finally passed and that the said By-law be signed by the Mayor and the Clerk and sealed with the seal of the Corporation.

That the Council of the Municipality of West Perth adjourn the Council meeting at 10:27 p.m.