Regular Council

That the Council of the Municipality of West Perth accepts the agenda as presented.

That the Council of the Municipality of West Perth accept Consent Items (4.1- 4.11) for information and the minutes of the March 5, 2018 Public Meeting and Regular Council Meeting, and the March 12, 2018 Council Budget Meeting be adopted.

That the Municipality of West Perth Council approves the following Agreements of Drainage Re-Apportionment for revisions to drainage assessment schedules: 1. Agreement with 1111971 Ontario Ltd. regarding re- apportionment of the Northwest Municipal Drain 1998, Logan Road Municipal Drain 1978, Wassman Municipal Drain 1977, and 9th Concession Municipal Drain 1968 for lands known as Part Lots 13 & 14, Concession 9, Logan Ward, Municipality of West Perth; and 2. Agreement with John Gregory and Carolyn Parnham regarding re-apportionment of the Bickell-Parnham Municipal Drain 2013 for lands described as Part of Lot 16, Concession 14, Fullarton Ward, Municipality of West Perth.

That the Municipality of West Perth Council direct staff to request that the County of Perth consider entering into a reciprocal licensing agreement and delegation agreement to licence and regulate Taxicabs in the County of Perth; and That staff be directed to prepare an amendment to the Taxicab By- law (123-2012).

That the Municipality of West Perth Council authorizes the Clerk to prepare the necessary by-law prior to July 27, 2018 (Nomination Day), delegating authority from July 27, 2018 to December 3, 2018 to the West Perth Chief Administrative Officer as outlined: 1. The CAO be delegated authority as the financial signing authority for expenditures, outside the current budget, exceeding $50,000; 2. That the CAO be delegated the authority to execute the agreement of Purchase and Sale, pertaining to the disposition of any real or personal property of the municipality which has a value exceeding $50,000 at the time of disposal for the acquisition of property; 3. That the CAO be delegated the authority to hire or remove any officer from/to employment with the Municipality of West Perth; 4. That the CAO will report to Council if the delegation of authority is exercised under the proposed by-law; and Further that the by-law shall come into force and effect only in the event that less than 75% percent of the current Members of Council will be returning to sit on the new Council after Nomination Day of the 2018 Municipal Election as determined by the Clerk.

That the Council of the Municipality of West Perth Let Tenders for 2018 Sidewalk Replacement, Bridge 003F and Nelson Street Reconstruction Phase 2.

That: Council of the Municipality of West Perth award the 2018, 2019 and 2020 contract “Gravel Resurfacing” to Jennison Construction Ltd in the amounts of $393,800 (2018), $446,600 (2019), and $437,800 (2020) excluding H.S.T.

The Council of the Municipality of West Perth award contract “#BR1277 Repairs to Structure 011F on Road 155” to Weathertech Restoration Services in the amount of $422,541.39 including HST.

That the Council of the Municipality of West Perth include the Community Centre Roof and Siding project in the 2018 Budget.

That West Perth Council adjourn for recess at 8:47 p.m.

That the Council of the Municipality of West Perth approves the 2018 Requisition at $7,724,978 and instructs Staff to prepare the Budget By-law. Recorded For Against Absent Councillor Bell X Deputy Mayor Eidt X Councillor Burtenshaw X Councillor Trentowsky X Councillor Matheson X Councillor Murray X Councillor Tam X Councillor Vink X Councillor Wight X Councillor Herold X Mayor McKenzie X Results 9 1 1

That the Council of the Municipality of West Perth approves a request from the Mitchell & District Agricultural Society to host the Mitchell Fair Fall as a Significant Community Event with a Special Occasion Permit on August 31, September 1, 2, 2018 with a Special Occasion Permit at Keterson Park subject to the following: That the Municipality of West Perth Alcohol Policy be adhered to and a certificate of proof of a minimum of at least $5,000,000 liability insurance listing the Municipality of West Perth as a co-insured be provided to the Municipality; and Further that an Operational Plan be received by the Municipality and approved prior to the event; and Further that the Mitchell & District Agricultural Society convents to save harmless and keep indemnified The Corporation of the Municipality of West Perth, its officers, employees, servants, agents, successors and assigns against any and all liability for losses, damages, claims, action demands, suits and costs arising directly or indirectly by virtue of the Municipality of West Perth allowing the Mitchell & District Agricultural Society use of the Property/Facility for this event. The Municipality of West Perth shall not be responsible for any accidents, injury, or loss of property to the Mitchell & District Agricultural Society or any other persons.

That the Council of the Municipality of West Perth approve a request by Grace Evangelical Lutheran Church to erect temporary signage in the Municipality of West Perth on municipal property advertising seasonal events at the church between the months of September, 2018 through to June, 2018 inclusive as per section 6.1 of By-law 080-2010; and Further that the permit fee be waived.

That the Council of the Municipality of West Perth accepts the reports from staff and Councillors as presented; and further that all committee minutes and correspondence not specifically dealt with by resolution be received and filed.

That By-law 17-2018, being a By-law to authorize the execution of a Site Plan Agreement between the Municipality of West Perth and 2449968 Ontario Inc., in the Municipality of West Perth in the County of Perth; and That By-law 18-2018, being a By-law to establish and require payment of various fees & charges for the Municipality of West Perth, be read for a first, second and third time and finally passed this 19th day of March, 2018.

That the Council of the Municipality of West Perth proceeds in Closed Session at 9:07 p.m. for the purpose of addressing matters pertaining to a proposed or pending acquisition or disposition of land by the municipality or local board; and Employee negotiations of labour relations.

That Council for the Municipality of West Perth approve the Facilities and Recreation Manager, Recreation Coordinator and Custodian Job Descriptions as presented; and That the CAO be authorized to proceed with recruitment of a Facilities and Recreation Manager, Recreation Coordinator, Facilities Attendant and Custodian.

That By-law 19-2018, being a by-law to confirm the proceedings of the Council of the Corporation of the Municipality of West Perth be read a first, second and third time, and finally passed and that the said By-law be signed by the Mayor and the Clerk and sealed with the seal of the Corporation

That the Council of the Municipality of West Perth adjourn the Council meeting at 10:04 p.m.

That the Council of the Municipality of West Perth approves the 2018 Requisition at $7,724,978 and instructs Staff to prepare the Budget By-law. Recorded