Regular Council

THAT the Council of the Municipality of West Perth accepts the agenda as amended to add 6.2 OPP Station HVAC Report.

THAT the Council of the Municipality of West Perth accept the Consent Agenda items 4.1 - 4.10 for information; AND FURTHER THAT the minutes of the April 3, 2017 Council meeting and the minutes of the April 12, 2017 Special Council Meeting of Council be adopted.

WHEREAS Resolution 241/15 appointed Spriet Associates to investigate and prepare a report under Section 78 of the Drainage Act requested by landowners Erwin Maas and Sabine Maas for improvements on Branch A of the Brodhagen Municipal Drain; AND WHEREAS upon investigation, the improvements/repairs are required on the Brodhagen Municipal Drain and the original request signed by the landowners may be amended to reflect the correct drain; AND WHEREAS a Petition under Section 4 of the Drainage Act has been signed by landowners Ryan Hoegy and Krista Hoegy for a new drainage works to provide an outlet for approximately 55 acres of workable land and can be incorporated into the report being prepared by Spriet Associates as a cost savings for landowners; NOW THEREFORE BE IT RESOLVED THAT Spriet Associates be appointed to design a new branch drain of the Brodhagen Municipal Drain as part of the report requested under Section 78 of the Drainage Act.

WHEREAS the Council of the Municipality of West Perth accepts the Facility Manager's Report for April 11, 2017 and presented; AND WHEREAS, the Facility Manager has included in the approved budget to replace the aging scoreboard in the arena; AND WHEREAS the Facility Manager has obtained two competitive prices for the scoreboard replacement; NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality of West Perth accepts the lowest quoted price from OES Inc. in the amount of $7,596.96 to remove the existing arena scoreboard and supply and install a new scoreboard and accessories.

THAT the Council of the Municipality of West Perth accept the proposal received from Montgomery Industrial Services for the supply and installation of two new Lennox 60,000 BTU furnaces and two new minimum 2 ton air conditioning units at the OPP Station in Mitchell at a project cost of $13,795.00 plus HST plus additional upgrades as approved by the Municipality including an upgrade to modulating speed on the furnace for an additional $1,080.00 and a possible upgrade to 3 ton air conditioning condensers at an approximate additional cost of $1,100.00.

THAT the Council of the Municipality of West Perth award contract "#BR1215 Repairs to Structure 036L on Line 42" to Weathertech Restoration Services in the amount of $516,503.22 including HST.

THAT the Council of the Municipality of West Perth waive the entire deposit of $25,000 for Van Driel Excavating ( BR 1245) with the expectation that the company will continue to tender on other West Perth Projects.

THAT the Council of the Municipality of West Perth award contract " # 16089 Nelson Street Reconstruction" to Cope Construction & Contracting Ltd. in the amount of $896,025.76 including HST.

THAT the Council of the Municipality of West Perth award the 2017 Concrete Sidewalk contract to Nicholson Concrete in the amount of $49,550.00 plus HST.

THAT the Council of the Municipality of West Perth direct staff to prepare a Site Plan Agreement and By-law for CJW Custom Framing Inc. for the development at 146 Clarke Street, Mitchell Ward.

WHEREAS the Municipality of West Perth has been requested to reconsider an exemption to the Noise By-law No. 053-2009 which regulates and controls noise; and, WHEREAS the exemption is being requested in order to deter the roosting of Turkey Vultures which have had a detrimental impact on the subject property identified as 35 William Street, Mitchell; NOW THEREFORE, the Council of the Municipality of West Perth hereby authorizes a temporary exemption to Noise By-law No. 053- 2009 under the following conditions:  The Exemption will continue to May 2, 2017 (two weeks after the first exemption).  Notice of this date must be provided to the Municipal By- law Enforcement Officer and the West Perth OPP Detachment.  The hours of exemption shall only apply from dusk until 10 p.m. daily except Sundays.  Revised signs are to be placed every 100 ' along the road frontage of the property by the property owners.  The signs will clearly state that the noise exemption has been extended, the time frame exempted, and that "bangers" or firearms are permitted to be discharged.

THAT the Council of the Municipality of West Perth receive the report entitled "WPFD Tanker Replacement Process" for information; and, THAT the Tanker replacement process begin and proceed to a joint tender with the Township of Perth East.

THAT the Council of the Municipality of West Perth appoint their representative to ERTH Board for a period (term) commencing after the current ERTH General Annual Meeting and ending in the year after the Council Election before the ERTH General Meeting in that year.

THAT the Council of the Municipality of West Perth appoint Councillor Nicholas Vink to be the West Perth representative on the ERTH Board commencing after the Annual General Meeting 2017 in accordance with the appointment policy, terminating after the ERTH Annual General Meeting in 2019.

THAT the Council of the Municipality of West Perth approves a request from the Mitchell Coyotes Men's Slo-Pitch Team to host a Co-Ed 3 Pitch Baseball Tournament Fundraiser as a Significant Community Event June 16,17,18, 2017 with a Special Occasion Permit at Keterson Park in Mitchell subject to the folllowing: THAT the Municipality of West Perth Alcohol Policy be adhered to and a certificate of proof of a minimum of at least $5,000,000 liability insurance listing the Municipality of West Perth as a co-insured be provided to the Municipality; AND FURTHER THAT an Operational Plan be received by the Municipality and approved prior to the event; AND FURTHER THAT the Mitchell Coyotes Men's Slo-Pitch Team convents to save harmless and keep indemnified The Corporation of the Municipality of West Perth, its officers, employees, servants, agents, successors and assigns against any and all liability for losses, damages, claims, action demands, suits, and costs arising directly or indirectly by virtue of the Municipality of West Perth allowing the Mitchell Coyotes Men's Slo-Pitch Team use of the Property/Facility for the event. The Municipality of West Perth shall not be responsible for any accidents, injury, or loss of property to the Mitchell Coyotes Men's Slo-Pitch Team or any other persons.

WHEREAS the Dublin Lions Club proposes to fund and build a new open air pavilion to the east of the existing hall in Dublin; and WHEREAS the Dublin Pavillion is located on property owned by the Municipality of West Perth; and, WHEREAS the Dublin Lions Club wishes to act on behalf of the Municipality to obtain necessary building permits from the Chief Building Official of the Municipality and approvals from the Conservation Authority prior to starting the project; NOW THEREFORE the Municipality of West Perth authorizes the Dublin Lions Club to act as its agent for the purposes of obtaining the required approvals/permits for the addition of an open air pavilion as an addition to the east of the existing pavilion AND FURTHER THAT staff review the existing agreement with the Dublin Lions Club to determine the need to amend the agreement for this use.

THAT the Council of the Municipality of West Perth recommend to the County of Perth that the Official Plan Amendment application by Beau Dill affecting property described as Lot 19 and East Part of Lot 20, Concession 11, Hibbert Ward, be approved.

THAT the Council of the Municipality of West Perth accepts the reports from staff and Councillors as presented at the April 18, 2017 Council meeting; and further that all committee minutes and correspondence not specifically dealt with by resolution be received and filed.

THAT By-law 15-2017, Being a By-law for drainage works known as the Northeast Municipal Drain 2017, Logan Ward; By-law 16-2017, Being a By-law for drainage works known as the Dalton Municipal Drain 2017, Hibbert Ward; Be read a third time and finally passed this 18th day of April 2017.

THAT the Council of the Municipality of West Perth adjourn into a Closed Session at 8:54 p.m. in accordance with the Municipal Act, 2001, Section 239 (2) (c) Proposed or pending acquisition or disposition of land by the Municipality.

THAT the Council of the Municipality of West Perth reconvene in Open Session at 9:13 p.m.

THAT By-law 38-2017, being a by-law to confirm the proceedings of the Council of the Corporation of the Municipality of West Perth for the meeting dated April 18, 2017 be read a first, second and third time, and finally passed this 18th day of April, 2017.

THAT The Council of the Municipality of West Perth adjourn the Council meeting at 9:15 p.m.