Regular Council

THAT the Council of the Municipality of West Perth accepts the agenda as amended with the following additions: 5.5.1 - Consider awarding tender for Branch No. 1 Extension of the Hocking Municipal Drain. 7.4 - Letter from Optimist Club regarding a 25th Anniversary celebration on May 28, 2016. 7.5 - Request from Johnny's Meat & Deli to hold a BBQ on May 20, 21, 2016 . 12.0 - Information on Streetscape Committee and recent job postings.

THAT the Council of the Municipality of West Perth accept the Consent Agenda items 4.1- 4.14 for information; AND FURTHER THAT Consent Agenda Item 4.3 be dealt with separately; AND FURTHER THAT the minutes of the April 25, 2016 Court of Revision and the April 25, 2016 Regular meeting of Council be adopted.

THAT the Council of the Municipality of West Perth support the Township of Champlain resolution 2016-173a regarding the dramatically increasing cost of electricity in the Province of Ontario and the request that the Province of Ontario places a moratorium on further development of solar farms and wind turbine projects and complete an extensive review of the Green Energy Act in order to provide affordable electricity to our citizens.

THAT the Council of the Municipality of West Perth open a Public Meeting to consider an amendment to the Municipality of West Perth Zoning By- law 100-1998 that affects property in the Municipality described as Lot 252, Registered Plan No. 339, by property owners Hart Boersma and Joe Klumper.

THAT the Council of the Municipality of West Perth close a Public Meeting to consider an amendment to the Municipality of West Perth Zoning By- law 100-1998 that affects property in the Municipality described as Lot 252, Registered Plan No. 339, by property owners Hart Boersma and Joe Klumper.

THAT By-law Z180-2016, Being a by-law to amend By-law 100- 1998 for property in the Mitchell Ward described as Lot 252, Registered Plan No. 339 (Hart Boarsma and Joe Klumper) be read a first and second time this 9th day of May, 2016.

THAT By-law Z180-2016, Being a by-law to amend By-law 100- 1998 for property in the Mitchell Ward described as Lot 252, Registered Plan No. 339 (Hart Boarsma and Joe Klumper) be read a third and final time this 9th day of May, 2016.

THAT the Council of the Municipality of West Perth open a Public Meeting to consider an amendment to the Municipality of West Perth Zoning By- law 100-1998 that affects property in the Municipality described as Lot 12, Concession 6, Logan Ward, by property owner 1111971 Ontario Ltd. (Wayne Snyders) .

THAT the Council of the Municipality of West Perth close a Public Meeting to consider an amendment to the Municipality of West Perth Zoning By- law 100-1998 that affects property in the Municipality described as Lot 12, Concession 6, Logan Ward, by property owner 1111971 Ontario Ltd. (Wayne Snyders).

THAT By-law Z183-2016, Being a by-law to amend By-law 100- 1998 for property in the Logan Ward described as Lot 12, Concession 6 (1111971 Ontario Ltd.) be read a first and second time this 9th day of May, 2016.

THAT By-law Z183-2016, Being a by-law to amend By-law 100- 1998 for property in the Logan Ward described as Lot 12, Concession 6 (1111971 Ontario Ltd.) be read a third and final time this 9th day of May, 2016.

THAT the Council of the Municipality of West Perth adjourn to open the Court of Revision for Branch No. 1 Extension of the Hocking Municipal Drain 2016.

THAT the Council of the Municipality of West Perth close the Court of Revision for Branch No. 1 Extension of the Hocking Municipal Drain 2016 and reconvene in open session.

THAT the Council of the Municipality of West Perth award the tender for Branch No. 1 Extension of the Hocking Municipal Drain 2016 to Robinson Farm Drainage Ltd. in the amount of $32,200 plus HST and encourage completion in 2016.

THAT the Council of the Municipality of West Perth declare vacant the Hibbert Ward Council seat, as held by Councillor Barb Maclean, due to her resignation for medical reasons; and further, THAT Council extends its appreciation for the dedicated and faithful service provided by Mrs. Maclean over almost twenty five years in her various roles in Municipal politics.

THAT the Council of the Municipality of West Perth authorize the Mayor and Clerk to sign the Canada 150 Community Infrastructure Program Contribution Agreement with Her Majesty the Queen in Right of Canada represented by the Minister responsible for Federal Economic Development Agency and Southern Ontario dated April 15, 2016, Project Number 808479 for 33.34% of the costs or $67, 161.00 associated with the repair of the Harry Parrott Pumping Station, Herbert Street, Municipality of West Perth.

THAT the Council of the Municipality of West Perth acknowledge the significance of the Ontario Provincial Ministerial decision to provide Connecting Link Funding to this municipality in 2016; and further THAT this report be forwarded to the Ministry of Transportation Ontario.

THAT the Council of the Municipality of West Perth authorize the closure of the following sreets between the hours of 9:00 a.m. - 12:00 a.m. (midnight) for the Mitchell and District Agricultural Society's, "Summer Thunder and Mud Fun Event": Blenheim between Marlborough and Nelson (swimming pool hill) Blanshard at Nelson Street. (Lions Park Road).

THAT the Council of the Municipality of West Perth award the 2015/16 110 HP Tractor tender to Hyde Brothers Farm Equipment in the amount of $109,900 plus HST.

THAT the Municipality of West Perth add the Operation Consolidation Capital Project to the 2016 Budget, a total increase of $1,300,000 for the construction, contingency, legal and costs associated with the construction, AND THAT the Project be financed by existing Road Reserves; AND THAT proceeds from the sale of the surplus Municipal properties be directed to Road Reserves and Administration Reserves.

WHEREAS the Municipality of West Perth passed Motion 150/16 on April 25, 2016: THAT West Perth staff be directed to proceed to negotiate and finalize a price with DOMM Construction Ltd. and report back to the Municipality of West Perth Council at the May 9, 2016 Council Meeting with a report and budget for the consolidation of the Operations Facility located at 50 Arthur Street, Mitchell Ward; and WHEREAS Senior staff conducted negotiations with DOMM Construction Ltd . on May 3, 2016 for the purpose of reviewing the design build proposal, and WHEREAS the May 3, 2016 meeting resulted in a staff recommendation to support an F3 (Storage Garage) building design; and WHEREAS the original Quote received from DOMM Construction Ltd. has been modified and reduced to reflect design modifications which meet the objectives and needs of the Municipality of West Perth Operations Department; and WHEREAS the quoted building price is $1, 188,945.00; and WHEREAS there will be additional expenses related to Utility connectivity, Architectural fees (for plan review) and contingencies: NOW THEREFORE the Municipality of West Perth hereby authorizes the Mayor and Clerk to enter into a contractual agreement with DOMM Construction Ltd. based on the provision of a design build workshop at a price of $1,188,945.00 plus HST, contingencies and necessary expenditures noted herein.

THAT the Council of the Municipality of West Perth donate a family swim pass valued at $200 for the 2016 season to the Youth Unlimited Annual Fundraiser Banquet and Silent Auction.

THAT the Council of the Municipality of West Perth authorize the closure of the following streets between the hours of 4:00 p.m.-10:00 p.m. for the Perth County Forbidden Ride Show n Shine Event: St. Andrew Street between Ontario Road and Quebec Street Quebec Street between St. George Street and St. David Street (to the edge of the West Perth Public Library Parking Lot) subject to the conditions being met as outlined in the Temporary Road/Street Closure Policy.

THAT the Council of the Municipality of West Perth approve a request from Johnny's Meat & Deli to hold a fundraising BBQ on the sidewalk in front of 89 Ontario Road on May 20, 21, 2016 from 10 a.m. - 2 p.m.

THAT the Municipality of West Perth Council receives the "National Access Awareness Week Event," June 5, 2016 report for information.

THAT the Council of the Municipality of West Perth accepts the reports from staff and Councillors as presented at the May 9, 2016 Council meeting; and further that all committee minutes and correspondence not specifically dealt with by resolution be received and filed.

By-law 32-2016, Being a By-law to Declare Property Owned by the Municipality of West Perth to be Surplus to its Needs, Fullarton site, Hibbert Site, Logan Site; By-law 33-2016, Being a By-law to authorize an agreement between Her Majesty The Queen in Right of Ontario hereby represented by the Minister responsible for Federal Economic Development Agency for Southern Ontario and The Corporation of the Municipality of West Perth for funding under the Canada 150 Community Infrastructure Program for repairs to the Harry Parrott Pumping Station be read a first and second time this gth day of May, 2016.

THAT By-law 32-2016, By-law 33-2016, be read a third time and finally passed this 9th day of May, 2016

THAT the Council of the Municipality of West Perth adjourn into a Closed Session at 9:38 p.m. in accordance with the Municipal Act, 2001, Section 239 for the following purposes: (c) A proposed or pending acquisition or disposition of land by the municipality or local board: Municipal Facilities.

THAT the Council of the Municipality of West Perth reconvene in Open Session at 9:53 p.m.

THAT By-law 34-2016 being a by-law to confirm the proceedings of the Council of the Corporation of the Municipality of West Perth for the meeting dated May 9, 2016 be read a first, second and third time, and finally passed this 9th day of May, 2016.

THAT The Council of the Municipality of West Perth adjourn the Council meeting at 9:54 p.m .